Privacy Notice

This is the privacy notice for the Englicious website.

It explains in plain English what data we collect on registered users and the lawful purposes we use this data for.

It also explains what you can do if at any time you are unhappy with how we process your data.

A separate page explains about Cookies, which are small bits of data used as part of the interface to Englicious to make it work.

User data is different from cookies. User data is personal data as defined in European law, and we are obliged to process it accordingly.

The data we collect

Some personal data is collected when you register to use Englicious.

You can edit your personal data by logging in and selecting the 'tabs' at the top of the screen.

Your account

Information about your account includes

• the user name that you gave yourself when you registered
• your email address
• your password (this is stored in an encrypted form)
• three privacy setting options
  • whether you wish to subscribe to Englicious emails (this option is on by default)
  • whether you wish to receive notification emails about comments replied to (off by default)
  • whether you wish to allow other users to contact you via a contact form on Englicious (on by default)
• your grammar test scores

You can choose to close your account at any time by clicking on the Delete Account button at the bottom of this page.

All of this information is securely stored. It is private to you and can only be seen by members of the Englicious team. We do not share this data with anyone else.

We process this information to manage accounts and assist users with their enquiries (including helping them gain access to their account).

Some data we use to support Englicious in other ways. We may report summary data (such as totals of enrolments, popular pages or differences in test scores) to research funding councils and other bodies who support this project or for academic purposes. Feedback information is used to help us promote Englicious or decide on our priorities.

To log in you need your user name and password. You cannot log in with your email address. We believe this is safer in a school setting, as email addresses may be known by students or can be guessed.

Teachers

In addition to their username and password, Teachers are also asked to provide their full name, their school, with address and a title for their job. They can optionally provide a telephone number.

We ask teachers to say something about how they heard about Englicious, and other feedback information.

Members of the public

Members of the public are only asked to provide their full name, and a postcode. They can optionally provide a telephone number.

We ask members of the public to say something about how they heard about Englicious, and other feedback information.

Students

We collect data from students (who are assumed to be under 16), extremely carefully. We only collect what we consider to be the bare minimum of data, in particular, we ask for the first name only, the name of the school, its type (primary, secondary etc.) and the year the student is in.

We also ask all students to seek permission from a parent or guardian before registering.

Students are not registered on the englicious-info mailing list.

Your rights and how to exercise them

You can perform the tasks below yourself by logging in to Englicious.

If you have problems logging in, please email englicious@ucl.ac.uk and we will do our best to help you! Please send an email from the account you used to register. If for any reason this is not possible, we will need to perform more checks.

Delete your account

• Log in, select Edit account and press Delete Account.
• Your account will be deleted and any comments you posted will be marked Anonymous.
• You will be unsubscribed from the englicious-info mailing list if you are registered with it.

Edit your account

You have a right to edit your log in details, change your password, etc.

• Log in and select Edit account.
• Make your changes.
• Press the Save button when finished.

You also have a right to edit your additional information (teacher, student, etc).

• Log in and select Edit profile.
• Make your changes.
• Press the Save button when finished.

Unsubscribe from Englicious emails

You have a right to unsubscribe from Englicious emails at any time.

• Log in and select Edit account.
• Scroll down to Mailing List Subscriptions and select No mail (temporarily disable delivery).
• Press the Save button when finished.

You can choose to re-subscribe at any time by selecting Subscribe for all mail (normal delivery).

Note that you can unsubscribe from emails without losing any right to access Englicious.

Change comment email settings

• Log in and select Edit account.
• Scroll down to Comment Notification Settings and select the pull-down control to receive comments on your comments.
• Press the Save button when finished.

Change contact settings

Although your account information is hidden from other users, you can allow other users to contact you about a comment you made.

• Log in and select Edit account.
• Scroll down to Contact Settings. You can unselect the tick box to prevent others from contacting you.
• Press the Save button when finished.

Your right to complain

You have a right to complain on behalf of yourself or others if you believe that we have not processed your data properly, or according to the explanation in this Privacy Notice.

Informal complaints can usually be dealt with by us. You can contact us at englicious@ucl.ac.uk with a complaint in the first instance. If you are logged in, you can use the form at Contact us. If it is something that we can sort out quickly to your satisfaction we would hope that we can do this.

Who is legally responsible for Englicious?

Englicious is a website run by the Survey of English Usage, University College London, UK.

University College London (UCL) is the legally responsible body for ensuring compliance with the law, and will investigate complaints of data protection breaches independently of the Survey and Englicious.

You can write to data-protection@ucl.ac.uk to contact the UCL Data Protection Officer.

• More information on data protection and submitting complaints